If your Rockland County business needs a new printer, then there are several frequently asked questions you should consider before making any decisions. DEC Office Solutions Inc. is a family owned and operated office equipment and document solutions company that services NYC and the tri-state area. We provide supplies and solutions for a range of office equipment products including copiers, printers, scanners, multi-function devices, and shredders. We also offer a range of document management and managed printing services.
In this article, we’ll answer some of the most common questions from Rockland County businesses who are looking for an all-in-one solution for their office’s printing needs. Read more to understand your printer buying options, what features to consider, and why a managed print service may be the right solution for you.
What printer should I buy if I’m on a budget?
When you’re on a budget but still need a reliable printer for your office, there are several options you should consider. First is a basic, low-end inkjet printer that is suitable for occasional small printing jobs. Such printers are inexpensive and may be a good choice for infrequent, low-volume printing needs.
However, users who need higher volumes of print should consider laser printers. They come with a higher initial cost, but they are more cost-effective in the long-term as the printer cartridges typically last longer and cost less. Lastly, you should also consider a multifunctional printing device that can scan, print, and copy so that all tasks can be done in-house with one device.
What features do I need to look for in a printer?
When choosing a printer, you should make sure it comes with all the features that your business needs. For instance, you should check the printing speed rating to make sure it is appropriate for your business requirements. The output quality is also important, and you should make sure that the printer you choose can produce prints with consistent sharpness and vivid colors.
You should also look for high-volume printing options to ensure that your business does not have to wait for prints when demand is high. Furthermore, if you need to print chain documents or envelopes, make sure the printer you are buying can accommodate those types of paper feeds. Lastly, you should also consider network printing options for easy and shared access to documents.
Should I buy a printer outright, or use a managed print service?
A managed print service (MPS) is an increasingly popular option for businesses that need a reliable printer but don’t need to own it. With an MPS, a service provider takes on the responsibility of managing, servicing, and maintaining the printer. The provider also provides the supplies and toners, and any technical support needed to keep the printer functioning at peak performance.
Moreover, when you use an MPS, you don’t need to purchase hardware outright and instead, pay a monthly fee for managed services and supplies. This means that you get a reliable printer and associated services at a fraction of the cost of buying the hardware, which may be appealing if your business lacks the resources to purchase a printer outright.
When Rockland County businesses consider purchasing a printer for in-house printing needs, there are a few factors to keep in mind. You should define your requirements, compare several printers on the market, and look for features such as printing speed and toner compatibility.
Moreover, you should consider your budget and decide between buying a printer outright and using a managed print service. Whichever option you choose, DEC Office Solutions Inc., offers all the options that you need to equip your business with a reliable printer.