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FAQs MPS Overview for Westchester County businesses

Deciding when, why, and how to invest in managed print services (MPS) can be a complex decision for Westchester County businesses. MPS can help your organization reduce costs, save time, and maximize efficiency. But, the decision needs to be based on an understanding of what MPS entails and a clear assessment of your needs and objectives. To help Westchester County businesses better understand MPS and the benefits of working with document solutions and office equipment specialists, DEC Office Solutions has compiled this list of frequently asked questions (FAQs) about MPS.

What is MPS?

Managed print services (MPS) is an approach to operating and managing an organization’s printing infrastructure and operations. It encompasses processes related to printing, document scanning, sharing, and storage. An MPS provider, such as DEC Office Solutions, will assess your current printing and document management requirements, deploy state-of-the-art printing and document solutions, and deliver ongoing training and support to ensure your organization’s objectives are met.

What are the Benefits of MPS?

MPS can help Westchester County businesses reduce overhead and maximize efficiency. Here are just some of the advantages of working with an MPS provider such as DEC Office Solutions:

Reduction in Costs

One of the primary benefits of MPS is cost reduction. An experienced MPS provider will identify areas of inefficiency and cost savings. For example, they may advise you to switch from in-house printing to outsourced printing in order to save on labour costs or help you eliminate unused and unnecessary printers to save on office space.

Document Management Solutions

MPS providers, such as DEC Office Solutions, can help improve your document-management infrastructure. We can suggest the best document scanner for your unique requirements, like a flatbed scanner or network scanner, and show you how to use it. We can also help you find the right document repository, like a shared drive, cloud storage solution, or enterprise content management system, and ensure your documents are easily discoverable, secure, and properly archived.

Advanced Printing Solutions

Work with DEC Office Solutions, and you’ll benefit from cutting-edge printing solutions. We will provide an in-depth evaluation of your current printing equipment and processes, and can suggest cost-effective alternatives like switching to a multifunctional printer or investing in a secure print solution.

What is the Difference between MPS and DMS?

The primary difference between managed print services (MPS) and document management solutions (DMS) is their purpose. DMS focuses on managing, storing, and retrieving documents, while MPS is focused on controlling and optimizing all aspects of a business’s printing infrastructure, including printers, scanners, software, and services. An MPS provider may offer DMS services, and vice versa, but each specializes in unique elements of document-management operations.

Do I Need MPS if I’m Not Using High-Volume Printing?

You don’t need to have a high-volume printing process to benefit from MPS. Even Westchester County businesses with smaller or occasional printing requirements can optimize their printing processes and reduce costs with help from an MPS provider. DEC Office Solutions can help you save money and time by providing the ideal combination of printers, scanners, and document-management solutions tailored to your specific needs.

How Do I Choose an MPS Provider?

When choosing an MPS provider, look for experience and expertise. Ensure the provider is knowledgeable about advancements and best practices in printing and document-management solutions. DEC Office Solutions has been servicing businesses in the NYC tri-state area for over 40 years, and we have the experience and expertise to help your Westchester County business reduce costs and maximize efficiency.

MPS provides many benefits for Westchester County businesses. It can reduce costs, optimize printing operations, and create efficiencies. DEC Office Solutions will work with you to assess your needs and develop customized solutions to help your business reach its objectives.


Managed Print Services, Document Management Solutions, Westchester County

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