Do you have questions about the right printer for your company? At DEC, we provide document solutions and managed print services (MPS) to businesses in and around the New York City tri-state area. In this article, we’ll answer your frequently asked questions about buying, using, and maintaining printers in a modern workplace.
Printers come in many shapes, sizes, and types, so it’s important to choose the right model for the job. How do you know which printer will make the most sense for your company? The answer is simple: consider your budget, intended use, and other requirements before making a decision. If you’re still uncertain about which options to look into, our experts are always available to discuss your needs and preferences in detail.
Once you’ve picked the printer that fits your business, you’ll need to know how to manage, use, and maintain it. How often do you need to replenish ink and toner cartridges? How do you set up a networked printer correctly? Depending on the printer model, these tasks vary greatly. Fortunately, helpful instructions are provided by the manufacturer, and our technical support staff can be reached to answer any specific concerns.
When it comes to printer maintenance, prevention is always best. Regular cleaning and checking of the printer is necessary to prevent problems with paper jams and ink clogs. If you’re using a networked printer, it’s also important to update the firmware regularly and run any security patches that come up. We can help you manage all of these tasks remotely, so that your team is free to focus on the work at hand.
Above all, it’s vitally important to understand that not all printers are created equal. Make sure you select a model with all of the features that you need, from speed and quality to wireless capability or whatever else is necessary for your business, or else it could be difficult to get the job done correctly.
Finally, consider the cost of both the printer and its related maintenance. Do you need to buy ink cartridges in bulk to save money? What kind of warranty coverage is offered by the manufacturer? Is there a support team you can rely on in case of technical issues?
We’re dedicated to helping businesses get the most out of their printers and other digital equipment. Contact us to discuss your office solutions and document management needs in the New York City tri-state area.