Managed print services (MPS) is quickly becoming an essential part of business operations. Once confined to large enterprises, MPS is increasingly being adopted by small and medium-sized businesses (SMBs). This includes start-ups, entrepreneurs and other professionals in the Orange County area. After all, print management tasks like reducing paper waste, ensuring adequate toner and ink supplies and proactively monitoring printer performance are critical for reducing operational costs and making sure that information flows securely and easily. In this article, we’ll answer some of the most frequently asked questions about print management so that you can make an informed decision as to whether or not it’s the right solution for you.
What is managed print services?
Managed print services (MPS) is the comprehensive management of any office’s printing infrastructure, including the hardware, software and accessories, to consolidate, optimize and reduce costs. It works by streamlining processes related to the production, usage and maintenance of print documents and hardware. An MPS implementation typically includes:
• Monitoring of usage levels of printers, scanners and other equipment
• Automated toner/ink replenishment
• The implementation of print security policies
• The integration of scanning and digital workflow solution
• The prevention of unnecessary printing and waste
By automating processes like print monitoring and toner/ink replenishment, MPS reduces the amount of resources required to manage the printing environment. This allows businesses to focus on core activities and reducing operational costs.
Why should I consider managed print services?
Managed print services can provide a number of significant benefits to businesses. Here are just a few:
• Cost reduction: By reducing printing waste and inefficiencies, businesses can make significant cost savings over time.
• Increased productivity: Automated print processes provide a more efficient way of managing print materials and improvements in workflow. This results in improved employee and customer experience.
• Greener printing: MPS is designed to reduce paper waste, increase energy efficiency and reduce harmful greenhouse gas emissions.
When should I consider managed print services?
The best time to consider MPS is usually before you commit to any new hardware. If possible, find out if an MPS package is available for the printer, scanner or other equipment you are looking to purchase. This way you can benefit from an integrated print management solution from the outset.
At DEC Office Solutions, we have been providing managed print services and office equipment products to businesses across the Orange County area for more than 50 years. You can rely on our experienced team to help you find the right solutions to make your operations more efficient and effective.
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