top of page

How to replace toner cartridges for Kyocera TASKalfa 4004i | Scarsdale, NY

Efficiency and productivity are essential for businesses to succeed. One crucial factor that affects these elements is the quality and reliability of office equipment. With the constant demand for printing and document management in the office industry, having a reliable and efficient multi-functional printer (MFP) is crucial. This is where the Kyocera TASKalfa 4004i comes in – a high-speed black and white MFP that offers unbeatable reliability, flexibility, and consistency.

Known for its fast printing speed of 40 pages per minute and a monthly duty cycle of up to 150,000 pages, the TASKalfa 4004i is a top-choice for businesses in Scarsdale, NY, and the entire New York City tri-state area. As a family owned and operated Office Equipment and Document Solutions company, DEC Office Solutions, Inc. is proud to offer this top-of-the-line equipment as part of our product line. In addition to offering supplies and service, we also provide Document Management Solutions (DMS) and Managed Print Services (MPS) to help businesses operate more efficiently.

As part of our commitment to providing excellent service to our clients, we understand the importance of minimizing downtime and optimizing workflows. In this article, we will guide you on how to replace toner cartridges for your Kyocera TASKalfa 4004i, to ensure smooth printing and uninterrupted productivity.

Why should you replace toner cartridges?

Toner cartridges are an essential component of any printer. They contain the toner powder used to create images and texts on paper. Over time, as the printer is used, the toner inside the cartridge starts to run low, resulting in faded or streaky prints. This is a sign that the cartridge needs to be replaced.

Replacing toner cartridges also helps to maintain the quality of prints and prolong the lifespan of your printer. Neglecting to replace them when necessary can lead to costly repairs and replacements in the future.

Step-by-step guide to replacing toner cartridges on the Kyocera TASKalfa 4004i

Before we dive into the steps, it’s essential to mention that the replacement process should be done with caution to avoid any damage to the printer. It’s recommended to follow these steps after the printer has cooled down, to avoid any burns from touching hot components.

Step 1: Gather necessary supplies and prepare the new toner cartridge

Before starting, make sure you have the replacement toner cartridge ready. Choose a Kyocera genuine cartridge for the TASKalfa 4004i for the best quality and compatibility. You will also need a soft cloth, as well as gloves or a tissue to avoid touching the sensitive parts of the cartridge.

When handling the new cartridge, make sure to shake it gently side to side to distribute the toner evenly inside the cartridge.

Step 2: Open the front cover and remove the old toner cartridge

To open the front cover, locate the blue button on the left side of the printer and press it downwards. The front cover will automatically open, and the old toner cartridge will be visible.

To remove the old cartridge, hold it by the handle, and gently pull it out towards you. Place it on a flat surface, preferably on top of a piece of paper to avoid any toner spills.

Step 3: Clean the toner container port and install the new cartridge

Take the new cartridge and hold it by the handle. Remove the protective cover from the toner container port by pulling it towards you. Wipe any excess toner or debris from the toner container port using a soft cloth.

Insert the new cartridge into the printer, making sure it is securely in place. You should hear a click when it’s properly installed.

Step 4: Close the front cover and check the print quality

Once the new cartridge is installed, close the front cover of the printer. The printer will automatically reset and start preparing the new cartridge.

To ensure the replacement was successful, print a few test pages. The prints should be clear and consistent in quality. If there are any issues, double-check the installation and make sure the cartridge is properly inserted.

Step 5: Properly dispose of the old cartridge

Properly disposing of the old toner cartridge is crucial to minimize environmental impact. Kyocera has a toner container recycling program where you can return used toner containers for recycling. You can also check with your local recycling center for alternative disposal options.

The Kyocera TASKalfa 4004i is an exceptional MFP that can handle the high demands of an office setting. To ensure its continued efficiency, it’s crucial to maintain and replace toner cartridges when necessary. As a family-owned and operated company, DEC Office Solutions, Inc. is dedicated to providing top-quality equipment and services to businesses in Scarsdale, NY, and the entire New York City tri-state area. With our Document Management Solutions (DMS) and Managed Print Services (MPS), we aim to make office operations smoother and more efficient.


Kyocera TASKalfa 4004i,Toner Cartridges,Office Equipment Maintenance

Recent Posts

See All


bottom of page