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Maximizing Productivity with the Help of a Scanner

Businesses in Westchester County and all over the country understand the value of a reliable scanner. Whether it’s capturing high-resolution images or facilitating document archival, a scanner has become an essential part of the office workflow. But with so much choice available on the market, it can be difficult to find the right scanner for your business needs.


In this article, DEC Office Solutions, Inc. – a family owned and operated Office Equipment and Document Solutions company – helps you learn more about how to select and use a scanner for maximum efficiency. We’ll take a look at the kinds of scanners available, and tips for getting the most out of your new piece of hardware.


Types of scanners and Their Uses

When it comes to scanners, you have several different choices. The most common types are sheetfed, flatbed, and multi-function scanners.


Sheetfed scanners are thin and travel faster than flatbed models as each sheet is rolled and scanned in a fraction of a second. They’re the perfect choice for capturing large volumes of information. Flatbed scanners, on the other hand, use a stationary surface to scan pieces of paper one page at a time. Multifunction scanners offer a complete package as they come equipped with both a flatbed and a sheetfed scanner.


Whether you decide on a few flatbed scanners or an all-in-one, you have to consider several features. These include the resolution, maximum supported document size, color accuracy and scanning speed. For example, if you’re more focused on archiving (larger documents that don’t require color accuracy) then a slower, low-res scanner may be good enough. However, faster scanners with better resolution might be a better choice for printing.


Tips for Using scanners More Efficiently

Once you have the right scanner, getting the most out of it is critical. Here are some useful tips:


1. Optimize workflow with scanner software. To remain productive, use powerful scanning software and avoid tedious manual scanning tasks. Scanning software enables batch scanning and allows you to easily save and store documents in the format of your choice.


2. Automate as much as possible. The best scanners and software have powerful automation and let you preset settings for each task and use single-click scanning. This helps you quickly and efficiently scan hundreds of documents with minimal effort.


3. Scan documents faster with OCR. Optical Character Recognition (OCR) is a powerful feature that makes scanning even faster by converting scanned images into text-based documents. With OCR, you can quickly and accurately extract information from documents and put it to use.


4. Optimize scanning settings. If you’re scanning documents regularly, it pays to take some time and optimize your scanning settings. This includes selecting quality settings and selecting the right file format for each task.


The Right scanner for Every Office

When you’re investing in a scan device, having the right information can make finding the right one much easier. Remember that the needs of each office are different, so take the time to find out about the different types of scanners available, their features and how they can help optimize your workflow. In the end, you’ll be investing in a scanner that can help you maximize productivity.


Topics:

scanners, Scanning Software, Scanning Efficiency

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