As technology continues to evolve, businesses need to adapt to keep up. One of the most important and influential changes in improving business operations is based on the way documents are managed. Managed Print Services (MPS) is now an integral part of business operations, and increasingly businesses in the tri-state area – New York, New Jersey, and Connecticut – are interested in learning more about this invaluable service and how it can help their company.
DEC Office Solutions, Inc. is a family owned and operated Office Equipment and Document Solutions company that services the entire New York City tri-state area. We provide provided office equipment such as Copiers, Printers, scanners, Multi-functional devices and shredders together with supplies and service. In addition, office Document Management Solutions (DMS) and Managed Print Services (MPS) are also available to help businesses improve their operations.
In this article, we answer some of the most frequently asked questions about MPS to help offices in the NYC tristate area better understand how to utilize this service to their best advantage.
What is Managed Print Services?
Managed Print Services (MPS) is a service that helps companies streamline their document management processes and improve efficiency. It involves managing, monitoring, and maintaining an organization’s printing and document management needs, from printer maintenance, supply restocking, network monitoring, to staffing.
What Kind of Technologies are Used in MPS?
MPS leverages existing technologies such as network print queues, authentication systems, and print protocols. MPS also adds sophisticated document data collection software to provide usage, cost, and other metrics related to the document management processes as well as hardware components including bar coding, advanced scanning systems and additional imaging tools such as capture, manage, and route.
What are the Benefits of MPS?
The benefits of MPS are numerous. By allowing organizations to monitor and manage their printing and document management processes, it can lead to improved efficiency and cost savings. Utilizing MPS can save on printing costs, improve network security, and reduce environmental impact. It can also provide better document workflow, improved asset management, and enhanced document security.
How Does MPS Work?
MPS is typically provided by a third-party service provider who works in collaboration with the organization to identify, manage, and streamline document management processes. The service provider typically provides a comprehensive asset management solution that covers hardware (e.g. printers, scanners, copiers), software, and maintenance services.
What is the Difference Between MPS and DMS?
Document Management Solutions (DMS) and Managed Print Services (MPS) are similar but distinct services. While both are used to streamline document management processes, MPS focuses on printer, scanner, and copier systems, while DMS focuses on digital document management. DMS centers on automating document processes such as document capture, storage, and workflow.
How Do I Get Started with MPS?
The best way to get started with MPS is to contact an experienced service provider to assess your needs. They can then provide a solution that meets your specific business objectives. The service provider should be able to offer solutions to cover document management, device management, fleet maintenance, consulting, and software.