Multi-Functional Printers (MFPs) are invaluable office tools that can help businesses save time and money. These machines allow you to make copies, print documents, scan documents, and fax documents, as well as store them digitally. Purchasing the right MFP for your office is essential to effectively running a business. But, with so many options available, how do you know which printer is right for you?
DEC Office Solutions, a family-owned and operated Office Equipment and Document Solutions company in Hackensack, NJ, is proud to offer a variety of copiers, printers, scanners, multi-functional devices, and shredders to businesses in the New York City tri-state area. As part of their MFP range, they also offer comprehensive Document Management Solutions (DMS) and Managed Print Services (MPS).
This guide will walk you through the process of purchasing the right MFP for your business from DEC Office Solutions. We’ll discuss how to identify your needs and determine your budget, identify the right MFP features for your business, understand how to finance your purchase, and finally how to properly maintain and use your printer.
Understanding Your Needs and Determining your Budget
The first step in purchasing an MFP from DEC Office Solutions is to assess your needs and determine your budget. Once you have an idea of how much you can spend, you can then look for a printer with the features that fit your budget.
When assessing your needs, ask yourself questions like: How many users need to access the printer? What type of documents do you need to be able to print and copy? How many pages per minute (ppm) do you need? Are color printing and/or scanning capabilities a must-have? Once you have answers to these questions, you can begin to narrow down your choices.
Identifying the Right MFP Features for Your Business
Once you have established your needs and budget, you can begin to examine the various MFP features that are available from DEC Office Solutions. Consider things like the number of users who need to access the device, the size and weight of the device, the speed and printing resolution, and more. Other features to consider include automatic document feeder, duplex printing, document security, networking capabilities, and multiple-pages per sheet capabilities.
Financing Your Purchase
When you purchase an MFP from DEC Office Solutions, you can access a variety of financing options to make the purchase more manageable. DEC Office Solutions offers a range of payment plans that can help businesses afford the MFP they need while still staying within their budget.
Maintaining and Using Your MFP
The final step in the process is to maintain and use your MFP properly. DEC Office Solutions provides comprehensive maintenance and repair services as well as a range of technical support options to ensure that your device runs smoothly. It is important to regularly replace cartridges and toners and to keep all software up to date.
The team at DEC Office Solutions is committed to helping you find the right MFP that fits your needs and budget. With their comprehensive range of services, you can be sure that you have the right printer for your business.