Copiers are essential office equipment in the NYC tri-state area for businesses of all sizes and industries. Managing, organizing and printing documents, texts, graphics and even emails is a crucial part of every business’s operations. That’s why having a strong, reliable copier to help manage the daily printing and copying needs is necessary.
At DEC Office Solutions, Inc., we offer a comprehensive line of high-performance copiers from the top manufacturers in the industry, and we specialize in helping businesses in the NYC tri-state area find the perfect office equipment for their needs. From printer maintenance, repair and supplies, to Document Management Solutions (DMS) and Managed Print Services (MPS), DEC Office Solutions can be relied upon for all of your copier needs.
In this article, we’ll discuss what you need to consider when selecting a copier, share tips for getting the most from your copier and provide insight into the benefits of Document Management Solutions (DMS) and Managed Print Services (MPS).
What to Consider When Picking a Copier
When picking the right office equipment for your business operations, beware of purchasing equipment that can overwhelm you with options that may not even be used. Copiers come in a variety of sizes and styles, so when evaluating which copier to purchase always ask yourself a few key questions.
What type of documents, emails and texts do I need to print/copy? Do I need to send documents offsite? Do I need to maintain secure access to certain documents? What features do I need and what will I be using them for?
Consider these questions, as this will help you determine if you need a simple, basic, non-networked, desktop copier or a more advanced one that can handle multiple print/copy jobs as well as software solutions. A cheap, basic copier might be best if you just need to print some basic documents, while a larger more “smart” copier will be needed to ensure your business operations are as efficient as possible.
Tips for Maximizing Your Copier’s Efficiency
Once you have selected the right copier for your business, you need to make sure you get the most from the equipment. Here are a few tips to help maximize your copier’s efficiency:
Create a regular maintenance schedule – Keeping your copier properly maintained is essential for continued performance and optimal efficiency throughout its lifetime. Scheduling regular maintenance checks and cleaning will ensure that your copier is taken care of.
Update with software solutions – Utilize software solutions to help streamline your workflow. An updated software version can make a world of difference in terms of efficiency and accuracy.
Perform regular paper jams checks – Although paper jams are a common copier issue, they can be easily avoided. Making sure you use the right paper for your copier and performing regular paper jam checks can help minimize or avoid them altogether.
Use the right tools – Investing in additional tools such as a finisher, feeders or document scanners can make the operation of your copier even more efficient. It’s worth taking the time to do research to ensure you purchase the best tools for your business.
Benefits of Document Management Solutions (DMS) and Managed Print Services (MPS)
If you’re looking for the most up-to-date office solutions, you may want to consider investing in Document Management Solutions (DMS) and Managed Print Services (MPS). Both of these services offer the opportunity to build a comprehensive document management system that can streamline your business operations.
DMS is a comprehensive paperless document management system. It enables businesses to securely store and control documents within their organization. It simplifies the process of maintaining and storing documents, as well as providing better access to them for those who need them.
MPS on the other hand, is a managed service for printing documents, allowing businesses to better manage their document print needs. MPS provides businesses with information about any print job requirements they may need, such as paper stock, size, color and more, to ensure that the job is printed correctly and professionally.
Invest in the Right Copier for Your Business
The right copier is an essential piece of office equipment necessary in the NYC tri-state area for businesses. With so many options to choose from, it’s essential to research the best options for your needs. Invest in a copier that will serve your business’s printing needs, keep up with regular maintenance and utilize software solutions to ensure your business operations are as efficient as possible.
DEC Office Solutions, Inc. provides a comprehensive line of copiers, and supports businesses in the NYC tri-state area with services such as Document Management Solutions (DMS) and Managed Print Services (MPS). Contact us today to learn how our solutions can improve your business’s efficiency.