Are you a business located in the New York City tri-state area that’s looking for the perfect copier solution? When it comes time to select the perfect copier for your company, it can be difficult to know where to start. At DEC Office Solutions, Inc., we are committed to helping you choose the right copier that meets your specific needs. To help get you started in the search for the perfect copier, here are some of the most commonly asked questions about copiers.
What Are the Main Benefits of A Copier?
There are many advantages of investing in a copier for your business. Firstly, a copier can create several copies of a single document quickly so that you don’t have to waste time reprinting documents. Furthermore, the ability to rapidly copy several documents is especially beneficial to companies that must frequently produce large batches of documents. Additionally, most modern copiers come with several features and capabilities which can help make your copying job much simpler. For example, some copiers come equipped with features such as email capability, remote access to the machine, and connectivity to cloud storage so that you can easily access your documents whenever you need them.
What Features Should I Look For When Choosing A Copier?
When selecting the right copier, you should consider several factors such as the number of copies you need to make at one time, the quality of copies, size of output, and the features the copier offers. Depending on your specific needs, you may want a copier with several paper trays for a variety of paper sizes, an ADF (Automatic Document Feeder) to quickly copy a stack of paper, and adjustable copy settings for specific document needs. Furthermore, if you need to access or print documents from outside the office, you should look for a copier that has a remote access capability.
Should I Lease or Buy a Copier?
The decision to lease or buy a copier depends on your budget and your company’s specific needs. Generally, leasing is the most cost-effective option for businesses that require a copier for a short period of time. When you lease a copier, you typically make a monthly payment and the leasing company will take care of the maintenance and repairs. If you require a copier for a longer period of time and have the necessary budget, buying a copier may be the most practical option.
What Kind of Maintenance Does A Copier Require?
The maintenance of a copier will depend on the make, model, and your use of the machine. Generally, you should be prepared to purchase supplies for the copier such as paper, toner, and other components. Furthermore, some companies choose to have a regular maintenance contract, where a professional technician inspects and maintains the copier on a regular basis. This ensures that the copier is always running optimally and can extend the life of the machine.
Should I Choose A Color or Black & White Copier?
When choosing the right copier for your business, one key factor is whether you need a color or black & white copier. Generally, if you require documents with spot colors or documents with color images, then a color copier would be a better choice. Color copiers are also better suited for activities such as printing marketing materials and documents that will require a more professional look. For simple printing needs or if your budget is limited, then a black & white copier would be the most cost-effective choice.