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FAQs on Document Management Solutions in Orange County

In the age of digitization, document management solutions (DMS) play a crucial role in businesses. Document management solutions help businesses of all sizes to streamline conversion processes, automate document storage, and secure sensitive data. In the Orange County area, a variety of DMS solutions are available to meet the needs of businesses, from small startups to large enterprises. In this article, we answer some of the most frequently asked questions about DMS in Orange County.

What are the Benefits of DMS?

Document management solutions help businesses improve their efficiency and productivity. Documents stored digitally, rather than on paper, can be easily accessed and retrieved when needed. Digital documents can also be securely shared between departments, or with external clients and partners. In addition, DMS solutions often include features that facilitate the archiving and retrieval of documents, as well as searching, annotating, and approval procedures for faster processing.

What Are the Different Types of DMS?

There are a variety of document management solutions available, depending on the type of business and its needs. They range from cloud-based software-as-a-service (SaaS) solutions to dedicated enterprise-level document management systems. The most popular document management systems in Orange County are: SharePoint, Box, Google Drive, Oracle WebCenter, and OpenText.

What Factors Should I Consider When Choosing a DMS?

When choosing a document management system, businesses should consider the following factors:

Cost – Some DMS are provided as SaaS, meaning that businesses pay a subscription fee, while others require upfront license fees.

Security – It is crucial to consider the security of company documents, as well as the system’s ability to protect confidential information from being shared with unauthorized users.

Integration – Businesses should choose a solution that can easily integrate with their existing systems, such as accounting software and customer relationship management (CRM) systems.

User-friendliness – The chosen solution should be simple to use, and provide an intuitive user interface.

Scalability – Choose a solution that can scale as the size of the business grows.

How Do I Set Up a DMS?

The exact process of setting up a DMS depends on the type of system chosen. Generally speaking, businesses should contact a service provider to develop custom software or manage the setup process.

Who Provides DMS Services in Orange County?

DEC Office Solutions, Inc. offer a variety of DMS services in the Orange County area, including setup and deployment, software and license provision, and custom integration. DEC Office Solutions, Inc. also provides managed print services (MPS) to improve the way businesses operate.

Document management solutions are essential for improving the efficiency and effectiveness of businesses. Before choosing a solution, businesses should consider factors such as cost, security, user-friendliness, and scalability. DEC Office Solutions, Inc. offers a range of DMS services in the Orange County area.


Document management,


Orange County

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