Do you manage a business in Bergen County and want to use digital scanners? Are you unsure of how they work and what types of scanners you should use? If you answered yes, then you have come to the right place. DEC Office Solutions, Inc., is a family-owned and operated office equipment—including scanners—and document solutions company serving the New York City tri-state area. Here, we will answer the most frequently asked questions about scanners to help you understand what type of scanner would best fit your needs and how to use scanners for your business.
When it comes to scanners, there are many types out there, from flatbed to document scanners. What’s the difference? Flatbed scanners, like the Epson Perfection All-in-One, use optics to “view” document material placed on the scan bed, which can then be output in digital form. Document scanners, on the other hand, use hardware similar to that of a flatbed scanner, although they are designed specifically to capture only documents. These types of scanners are great for high-volume scanning and are often used to capture business documents, such as invoices and contracts.
Another factor to consider when purchasing a scanner is whether you need one with color, monochrome, or both. Color scanners allow you to capture images and documents with color accuracy, which can be helpful for archiving photographs or other item types that require color accuracy. Monochrome scanners are often used to capture documents that are black and white and may be a good choice for businesses that only need to scan documents with a single color.
In addition, you’ll need to consider how the scanner will connect to your computer. Generally speaking, there are two common types of connections: USB and wireless. USB connections are often used for scanner-to-computer connections, and most document management software solutions support scanners connected via USB. Wireless scanning, on the other hand, is typically used for mobile scanners like the DocuMate 3220, which allow you to scan documents on the go and transmit them directly to your computer.
Finally, you’ll need to consider the scanner’s speed and resolution. Resolution, measured in DPI (dots per inch), will determine the level of detail a scanner can capture. Generally speaking, the higher the resolution, the better the scanner will be able to capture details from documents. Speed is also important, especially if you need to scan a large number of documents quickly.
No matter what type of scanner you’re looking for, DEC Office Solutions can help. Our team is experts in office equipment, document solutions, and more. Contact us today to learn more about how we can help you find the perfect scanner for your business needs.
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