If you are an office manager looking for office equipment to help protect your company’s confidential documents, then shredders are an ideal piece of equipment for you. Document security and privacy are paramount for any business and shredders provide an easy and effective way to ensure that confidential and sensitive material is destroyed beyond recognition.
At DEC Office Solutions, Inc., we provide a full line of office equipment, supplies, and services to businesses throughout the NYC tristate area, including a number of top-of-the-line shredders. Let’s take a look at some of the frequently asked questions about shredders and how they can help you protect your documents.
What Is a shredder?
A shredder is a small and usually portable piece of equipment designed to cut up paper and other documents into small strips so they are no longer legible. There are several different types of shredders, each of which provides a specific level of protection against unauthorized access to sensitive information.
The most common type of shredder is a “strip cutter” which cuts paper into strips that are about 6mm wide. While this type of shredder offers some protection against document theft, it is not the most secure option.
For ultimate protection, you may want to consider a “cross-cut” (or “confetti”) shredder. This type of shredder cuts a piece of paper into pieces that are about 4mm wide and 0.5mm thick for the highest level of protection.
What Are the Benefits of Using a shredder?
There are many benefits to using a shredder in your office. The most obvious benefit is the protection against identity theft, fraud, and malicious use of confidential documents. Not only can shredding reduce the risk of document theft, but it can also safeguard your business from the financial and legal repercussions that can come from misusing confidential information.
shredders can also be cost-effective. Rather than disposing of sensitive documents intact or having to manually tear them into pieces, a shredder can quickly and easily destroy documents and save you time and money. Additionally, shredders help create a more tidy and organized workplace by ensuring that documents remain secure.
What Type of Documents Should I Shred?
Generally speaking, any confidential or sensitive documents should be shredded before they are discarded. This includes documents related to customers, such as contracts, invoices, and credit cards; documents containing personal information, such as Social Security and bank statements; and documents related to your business, such as accounting books, sales records, and payroll documents.
How Often Should I Empty the shredder?
The frequency at which you should empty your shredder will depend on its size and the amount of usage it receives. Generally speaking, you should empty your shredder after it has been used for an hour or when the container is close to being full.