Are you are an office manager who is looking for ways to improve the way your business operates? DEC Office Solutions, Inc. is a family owned and operated in the Tri-State area, we provide experienced, comprehensive Document Management Solutions (DMS) and Managed Print Services (MPS), to help you achieve all your business objectives. Here, we will answer many of the most commonly asked questions about Document Management.
What is Document Management?
Document management is an electronic system used to capture, manage, store, preserve, and deliver a variety of documents. It entails the use of different technologies and strategy to maximize efficiency and enable companies to take full advantage of their information and documents. Document management systems can store any kind of document such as text documents, spreadsheets, images, text, audio, and videos.
How Does Document Management Work?
Document management systems help you track and manage paper and electronic documents. With this system, all of your documents are stored in an easily accessible format. This system allows your business to share documents between different departments, offices, and users. Furthermore, document management systems allow you to securely store, index, search, classify, and manage large volumes of data within a secure environment.
What Are the Benefits of Document Management System?
There are many advantages to using a document management system such as:
• Improved accuracy: Documents are readily available and can be searchable and edited for accuracy
• Reduction of storage space: Documents can be electronically stored, making physical filing cabinets a thing of the past.
• Increased efficiency: Documents are more easily accessible and can be shared in a timely manner
• Improved workflow: Easy search options and automation enable you to streamline processes and improve efficiency
• Time savings: Reduces the time you spend filing, searching, and retrieving documents
• Increased compliance: Documents are securely stored to ensure your business meets all regulatory requirements.
What Is Managed Print Service?
Managed Print Services (MPS) is a data-driven approach used to manage an organization’s printer fleet. With MPS, businesses reduce their total cost of printing and ensure their printers are working as efficiently as possible. MPS incorporates the latest technology and best practices to ensure maximum printing efficiency.
What Are the Benefits of Managed Print Service?
Managed Print Services can save your business time, money and resources; resulting in an improved bottom line. It can reduce printing costs, increase IT efficiency, reduce administrative costs, and improve document security and compliance. Furthermore, MPS can streamline processes and increase collaboration by providing superior and secure document sharing capabilities.
How Are Document Management Solutions and Managed Print Services Different?
Document management solutions and MPS are related yet different. Document management solutions are used to capture, manage, store, preserve, and deliver all kinds of documents, while MPS focuses on helping businesses optimize their printer fleets and manage their printing costs.
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