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Frequently Asked Questions about Scanners

Scanning is an important part of business operations. Whether it is a document, an image, a photograph, or even a bar code, scanners help capture the information needed to store, organize, access, and share it effectively. But when it comes to choosing the right scanner, there can be a lot of questions – especially for those based in Rockland County, NY and the surrounding New York City tri-state area.

DEC Office Solutions, Inc., a local family-owned and operated office equipment supplier, is here to answer those questions and provide helpful tips and information on choosing the best scanner for your business operations. Here are some frequently asked questions about scanners:

Which Type of scanner is Right for Me?

Choosing the right type of scanner can depend on what type of documents you need to scan. Flatbed scanners are best for large documents, such as photos, artwork, and newspaper clippings, while sheet-fed scanners are great for smaller documents, such as business cards, invoices, and checks. There are also multifunctional scanners, which are great if you need to scan a variety of documents. The right type of scanner will also depend on how much usage it will get and what features you need.

What Features Should My scanner Have?

The features you need in your scanner will depend on how you are going to use it. Common features to look for include high resolution and auto-feeders. You’ll also want to consider how important speed and workflow management are to you. For business operations, you might want to look for a scanner with an intuitive interface, built-in OCR software for easy information extraction, and an integrated workflow software that allows for quick and easy document tracking.

What Type of Software Do I Need for a scanner?

When it comes to software, it depends on the type of scanner and the type of document you are looking to scan. If you’re looking to scan photographs, you’ll need photo editing software for editing and enhancing the image. For text documents, you’ll need software to recognize the text and convert it into a useable format, such as a PDF. For business operations, you’ll need workflow software to manage the documents being scanned and to automate the processes behind it.

What is Resolution and How Does it Affect My Scans?

Resolution is the measurement of the number of pixels in an image. The higher the resolution, the more detail you can capture, and the better the image will look. As such, it’s an important consideration when choosing a scanner. Most scanners have resolutions in the range of 200 to 600 dots per inch (DPI). The higher the resolution, the better the quality of the image.

What is the Cost of a scanner?

The cost of a scanner will depend on the features and capabilities it offers. Generally speaking, the more capabilities it offers, the higher the cost. Some models can range from a few hundred to a few thousand dollars, depending on the type and features you’re looking for. DEC Office Solutions, Inc. offers many options to suit different budgets.

How Long Does It Take to Setup and Install a scanner?

The time it takes to setup and install a scanner depends on the model you get. Generally speaking, most models will take anywhere from a few minutes to an hour to set up and install. DEC Office Solutions, Inc. can assist in the setup and installation of scanners and provide any additional services you may need.

Is There Any Maintenance and Upkeep Needed?

Yes. To keep your scanner running at its best performance, it’s important to do regular maintenance and upkeep. Regularly cleaning the paper and roller wheels of dust and debris, as well as checking for any jams or misalignment, will help ensure that your scanner is running smoothly. In addition, it’s important to keep the scanner drivers up to date and to periodically replace any worn out parts.



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