Every office manager knows how important it is to keep a well-stocked supply of toner. Toner is one of the most essential supplies that an office needs in order to keep their business running smoothly. Not only does it keep your supplies stocked and ready for action, but it also helps to ensure that your printouts look professional. In this article, we will explain exactly what toner is, the different types available, and how to store and use your toner properly.
Toner is a powdery, black or colored substance used in laser printers, copiers, and fax machines. It contains a colorant, normally carbon, which is made up of tiny particles that can transfer an image onto paper when heated. Toner is usually made from ground up plastic and wax, and is commonly known as an electro-photographic toner. When the particles are heated, they stick to the paper, creating an image on the page.
The three main types of toner used in office equipment are Original Equipment Manufacturer (OEM) toner, Generic toner, and Re-manufactured toner. OEM toner is made by the original manufacturer of the equipment, such as Brother, HP, Canon, or Xerox. This type of toner is often the most expensive, as it tends to have a higher quality print with a longer lifespan. Generic toner is usually cheaper, but may produce a lower quality print and have a shorter lifespan. Re-manufactured toner is recycled toner cartridges that have been refilled with new toner and tested to ensure quality. It tends to be the most cost-efficient and environmentally-friendly choice.
When storing your toner, you should always keep it in a cool, dry place, away from direct sunlight and moisture. You should also make sure that it is in its original packaging because it can work its way out of any other container. To use your toner, carefully insert it into the toner hopper and follow the instructions in the manual for your machine. Make sure to replace any toner that runs out or is past its expiration date, as using old toner can cause damage to your machine.
In order to keep your office running as smoothly as possible, it is essential to always keep a close eye on your toner supplies. You should take the time to research the right type of toner for your office, and make sure to store and use it properly. By taking the time to make sure your toner is up-to-date, you will ensure that your documents are of the highest quality and your machine is properly maintained.